Babes Your Friend
Charity Registration Date: 13 Sep 2013
Institution of a Public Character (IPC) Status – General Fund
Period Approved: 1 July 2022 to 30 June 2025
Sector Administrator: Ministry of Social and Family Development
Full member of National Council of Social Service since 1 Mar 2014
Ordinary member of Singapore Council of Women’s Organisations since 3 July 2018
Blk 328 Sembawang Crescent #01-02 S750328
DBS Bank Ltd
David Lim & Partners LLP
Tan, Chan & Partners
Contact Person: Melisa Wong, Executive Director
Whistle Blowing policy
1.1 We are committed to conducting our business with honesty and integrity and we expect all staff to maintain high standards. Any suspected wrongdoing should be reported as soon as possible.
1.2 This policy covers all employees, directors, officers, volunteers, interns, agents, contractors, external consultants, third-party representatives and business partners.
1.3 This policy does not form part of any employee’s contract of employment and we may amend it at any time.
Chairman, Audit Committee
Name: Mr Kelvin Ang
Whistleblowing is the reporting of suspected wrongdoing or dangers in relation to our activities. This includes bribery, fraud or other criminal activity, miscarriages of justice, health and safety risks, damage to the environment and any breach of legal or professional obligations.
3.1 We hope that in many cases you will be able to raise any concerns with your supervisor. However, where you prefer not to raise it with your supervisor for any reason, you should contact the Executive Director or Audit Chairperson. Contact details are at the end of this policy.
3.2 We will arrange a meeting with you as soon as possible to discuss your concern. You may bring a colleague to any meetings under this policy. Your companion must respect the confidentiality of your disclosure and any subsequent investigation.
We hope that you will feel able to voice whistleblowing concerns openly under this policy. Completely anonymous disclosures are difficult to investigate. If you want to raise your concern confidentially, we will make every effort to keep your identity secret and only reveal it where necessary to those involved in investigating your concern.
5.1 The aim of this policy is to provide an internal mechanism for reporting, investigating and remedying any wrongdoing in the workplace. In most cases you should not find it necessary to alert anyone externally.
5.2 The law recognises that in some circumstances it may be appropriate for you to report your concerns to an external body such as a regulator. We strongly encourage you to seek advice before reporting a concern to anyone external.
6.1 We aim to encourage openness and will support whistleblowers who raise genuine concerns under this policy, even if they turn out to be mistaken.
6.2 Whistleblowers must not suffer any detrimental treatment as a result of raising a genuine concern. If you believe that you have suffered any such treatment, you should inform the Contact Persons immediately. If the matter is not remedied you should raise it formally using our Grievance Procedure.
6.3 No one shall threaten or retaliate against whistleblowers in any way. If anyone is found to be involved, they may be subject to disciplinary action.
Chairman, Audit Committee
Name: Mr Kelvin Ang
Terms of Reference
All board members submit themselves for renomination and re-appointment, at least once every 3 years. The Board together with the Executive Director reviews the board selection, recruitment, training and evaluation of board effectiveness by reviewing the composition of the Board and Governance Evaluation Checklist annually to ensure that the Board has an appropriate balance of independent Board members and to ensure and appropriate balance of expertise, skills, attributes and ability among Board members.
The Board’s responsibilities include the following:
b) Risk Management
d) Programmes and Services
f) Human Resources (HR)
h) Nomination and Appointment
TERMS OF REFERENCE FOR BOARD MEMBERS
The Chairperson is responsible for leading the Board and ensuring that the Board fulfils its responsibilities in directing Babes to achieve its objectives in compliance with ethical, legal and regulatory requirements.
The Treasurer is responsible for assisting the Board in overseeing the financial affairs of Babes. The Treasurer plays a key role in ensuring Babes’ financial stability and sustainability required to carry on Babes’ activities and programmes for the long term.
TERMS OF REFERENCE FOR SUB-COMMITTEES
Each committee comprise no less than two (2) members including a Chairperson. The Committee Chairman is appointed by the Board. Committee members may be appointed by the Board or Committee Chairman and each appointment is for a period of 2 years.
The Appointment/Nomination Committee is responsible for the general affairs of the Board. It plays a critical role in ensuring stability and renewal of key leadership positions within the organisation. It identifies and recommends suitable persons for various positions within the Board and its Board Committees.
The Audit Committee (“AC”) facilitates the external and internal audit of Babes for the Board to obtain independent information about Babes’ activities. The Committee assists the Board to oversee effective financial and management control, corporate governance, internal control system, risk management system, internal and external audit functions. The AC oversee the financial reporting and disclosure process and monitor the choice of accounting policies and principles and conduct periodic internal checks on key processes to ensure compliance with the established procedures, and report to the Board on the findings and recommendations for improvements.
The purpose of the Finance Committee is to provide guidance on all matters relating to the financial affairs of the organisation encompassing the areas of strategic financial planning, resource management, financial monitoring and policy related issues and to provide timely advice to the Board in fulfilling its obligations. The committee review budgets to help develop appropriate procedures for budget preparations, ensure regular and accurate monitoring and accountability for funds, and oversee short and long-term investments.
The Fundraising & Outreach Committee (“FRO”) is responsible for overseeing Babes’ overall fundraising. This includes developing fundraising strategy, yearly plan of activities and programmes, and working with the Board to eventually increase operating reserves. The FRO also work with staff to establish a marketing and outreach plan to raise awareness on the issue of teenage pregnancy in order to both increase the number and diversity of Babes’ volunteers. And to monitor and measure existing outreach efforts and provide and develop further new marketing and outreach ideas.
The HR Committee (“HRC”) assists the Board to oversee a compensation structure and personnel policies and practices to be in line with industry practices, including, guidance on manpower needs, succession planning and professional development. In carrying out its function, the HRC draft and/or revise for Board approval documented human resource policies for staff and guide development, review and authorisation of HR policies and procedures.
The Programmes & Services Committee (“PSC”) assists the Board to oversee the relevance and effectiveness of programmes and services. It works closely with the staff to determine the service direction, and to enhance capacity and capability in programme execution. In carrying out its function, the PSC monitor and assess outcomes of existing programmes to ensure that they are in line with Babes’ vision, mission and objectives and guide the development of service delivery mechanisms.